Zoho Mail to Google Workspace migration
Move from Zoho Mail to Gmail and Google Drive — every folder, calendar event and contact migrated without interrupting your team.
Businesses move from Zoho Mail to Google Workspace when they outgrow basic storage, want Google's Docs and Meet for daily collaboration, or need their team on the tools their clients and new hires already know. Google Workspace Business Standard's 2 TB per user and Gemini AI are common deciding factors.
What moves from Zoho Mail to Google Workspace
| Data | In Zoho Mail | In Google Workspace | What happens |
|---|---|---|---|
| Email and folders | Zoho Mail | Gmail | Migrated in full, including read/unread status |
| Calendars | Zoho Calendar | Google Calendar | Migrated, including recurring events |
| Contacts | Zoho Contacts | Google Contacts | Migrated |
| Files and folders | Zoho WorkDrive | Google Drive / Shared drives | Migrated with folder structure |
| Documents | Writer, Sheet, Show | Docs, Sheets, Slides | Converted to editable formats |
| Meetings | Zoho Meeting | Google Meet | Future meetings re-created on the new platform |
| Chat history | Zoho Cliq | Google Chat | Not transferable — exported for records on request |
Why businesses switch from Zoho Mail to Google Workspace
Familiar tools
Most new hires already know Gmail, Drive and Docs, which reduces training time.
More storage
Business Standard gives 2 TB per user pooled across the organisation.
Google Meet and Gemini
Meet recording, noise cancellation and Gemini in Gmail and Docs on Business plans.
App ecosystem
Sign in with Google works across most SaaS tools, and Google Workspace Marketplace adds thousands of integrations.
Entry price per user per month: Zoho Mail from ₹59, Google Workspace from ₹270 (annual billing, excluding GST). Compare all plans.
Our Zoho Mail to Google Workspace migration process
- 1
Audit
We list every Zoho Mail user, shared mailbox, group, alias and the size of each mailbox and Zoho WorkDrive account.
- 2
Set up Google Workspace
We create your Google Workspace organisation, verify your domain and add users, groups and aliases — without touching live mail yet.
- 3
Bulk migration
Historic mail, calendars and contacts are copied using Google's Data Migration Service, running in the background while your team keeps working in Zoho Mail.
- 4
MX cutover
We switch your MX, SPF, DKIM and DMARC records, usually after office hours. New mail starts arriving in the new platform within an hour.
- 5
Delta sync and handover
A final sync picks up mail that reached Zoho Mail during cutover. We set up phones and Gmail on laptops and stay on call for the first week.
What to plan for
Folders to labels
Zoho folders are recreated as Gmail labels with the same hierarchy.
Zoho CRM and Books integration
If Zoho CRM or Books sends mail through Zoho Mail, we reconnect them to Gmail so email logging continues.
Streams and shared mailboxes
Zoho Streams comments don't transfer. Shared mailboxes become Google Groups collaborative inboxes.
WorkDrive files
WorkDrive Team Folders move to Google shared drives; Zoho Writer and Sheet files arrive as Office files that open in Docs and Sheets.
Zoho Mail to Google Workspace migration — FAQs
How long does Zoho Mail to Google Workspace migration take?
For most small and mid-sized businesses, 2–4 days of background migration and under an hour of cutover.
Can we keep using Zoho CRM after moving email to Google?
Yes. Zoho CRM integrates with Gmail, and we reconfigure email logging after migration.
Will Zoho WorkDrive files move to Google Drive?
Yes. We migrate WorkDrive files into My Drive and shared drives.
Is the migration free?
Yes. Migration is included with Google Workspace licences purchased through us.
Other migrations
Plan your Zoho Mail to Google Workspace migration
Tell us how many users you have and what you use today. We'll recommend the right plan, send an INR quote with GST, and include free migration.
- ✓ GST invoice, pay by UPI / NEFT / cheque
- ✓ Free migration with every licence
- ✓ Serving Indian businesses since 2003